Shooting on location, post-lockdown

Following the introduction of Covid-19 industry guidelines, we were asked to scout and manage locations on a recent TV Commercial shoot. With the location provided by our location Library, Location Management and Covid Marshalling by Locaters Darren Pratt and Nick Williams, we asked the guys to share their thoughts on their first time shooting on location since Lockdown began.

Here’s what they had to say:

What did the shoot entail from a locations point of view?

Nick: “There was a crew of thirty three plus two cast (they were a couple in real life so could be together safely on set and not have to remain two metres apart). The location was a large private house with plenty of space, both inside the house over three floors and outside with a front lawn and large back garden. There was one prep day and two shoot days.”

What were the biggest challenges you faced?

Nick: “Working to APA guidelines but having to do so within a budget was a challenge, we had to work out practical solutions to fit within the budget. Keeping a one way system was one of the biggest challenges even though the house was massive there were still areas where people had to pass each other closer than two metres. Encouraging people to wash their hand more often and spraying and cleaning down equipment was a challenge too with constant reminders needed.”

Darren: “I had some initial worries about presenting the locations as I expected the brief would still override the new guidelines but after the Director’s recce it became apparent that the smaller houses would be far too difficult to operate in under the new guidelines. It became clear that we would need a large house with lots of rooms, a big garden, good ventilation and as many entrances and exits as possible. Ideally the house would be empty or the owners could be accommodated elsewhere but this often isn’t practical. We settled on isolating the owners to certain parts of the house that were not being used by the production once the pre-shoot Covid clean had been completed. The house we used luckily had a top floor with two bedrooms and two toilets. They were allowed to go in and out but agreed not to enter any of the rooms being used by the film crew and they were given a take away meal allowance. When they did have to go in and out, they wore PPE.”

Was there anything you felt was easier than anticipated?

Nick: “I had expected there to be difficulty enforcing the new guidelines but generally the crew were happy to comply with a little bit of encouragement. 

Darren: “My main concern was that Location owners would be worried about Covid being brought into their home but after explaining our procedures to them they all seemed fairly relaxed. I was surprised at how often the crew washed their hands and were pretty good with keeping masks on. I thought the logistical side of the cleaning would be harder.”

How did people respond to the new guidelines?

Nick: “On the whole everyone responded with positivity, especially when they started to realise that the pace of work could be slower, they seemed to relax and work at a safer pace, allowing social distancing to be observed more easily.”

What were the key things you’ll take away from the experience?

Nick: “The mobile washing stations were great and staggered call times worked really well. Having areas for cohorts to keep their equipment and base themselves as a team worked well. We also implemented toilet allocation lists on the WC doors – we had three WCs with 10 people allocated to each loo.”

Darren: “One of the main takeaways for me is that people don’t want to eat in their cars so it’s best to make sure there is plenty of space for them to eat lunch two metres apart. Luckily the house had lots of different areas to allow for this. Minimising the tea table helped with the amount of rubbish during the day and one runner managing the tea table worked well. The staggered call times also helped a lot as it allowed the location owners to get sorted before everyone descends.”

And finally, anything you’ll be keeping in mind for next time?

Nick: “Going forwards, it’s going to be essential to plan thoroughly and a prep day is key to ensure the location ready for the crew to arrive and start working safely. We had an E-Z up for the Medic at the entrance to the drive so crew could wash their hands, have their temperature taken and be briefed on the guidelines, where their allocated WC was and where their cohort / equipment area was before being allowed on set. We made sure there was lots of signage around the location to make things crystal clear.”

Darren: “The prep day before the shoot was essential for a production of this size. We had 11 E-Z ups to put up, preparing make-up and costume areas, and putting in lots of signage and floor covering. We also spent more time on the production recce which allowed for more thorough preparation. The Medic was very helpful in calming people’s concerns and he could check temperature on arrival and hand out PPE. Lots of bins are key – we had one in every toilet for hand towels and then by each wash stations, all with lids and foot accessed plus separate bins for PPE.”

 

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It was great to see AdGreen launch their Carbon Calculator last week. We’re thrilled to have been part of the process in helping to develop the tool as we feel that the sooner it becomes commonplace that the UK production industry measures and reduces their carbon emissions on shoots, the better. 

As AdGreen explains:

The Carbon Calculator allows you to work out the carbon footprint of your motion, stills and audio advertising campaigns so that you can assess the environmental impact of your production activities. The tool is free at the point of use for the advertising production community, thanks to contributions from participating advertisers to the AdGreen levy on production spend.

Our bespoke tool, created in partnership with industry stakeholders, enables advertising agency and production teams (‘contributors’) to collaboratively log their production activities and see where practical changes can be made in order to reduce a project’s carbon footprint. It also allows the related parent companies, production consultancies, brands and brand parents (‘reviewers’) to explore and analyse footprints for all projects within their campaigns. Later, users will be able to generate reporting data, which can be used to inform larger company-wide reporting.”

To learn more and start using the carbon calculator, visit:
https://weareadgreen.org/carbon-calculator

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